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Knowledge Management
KM: Best Practices
Best Practice: KM / Review unpublished drafts or abandoned articles
Best Practice: KM / Review unpublished drafts or abandoned articles
Tags
KM-2
Knowledge
Statement of Best Practice
Our Knowledge Management practice incorporates regular audit and review cycles to ensure that our Knowledge Base (KB) content is current and relevant, and informs internal and external users
The review and assessment of unpublished drafts or abandoned articles is intended to prompt (a) the completion and publication of valid proactive content, or (b) the elimination of redundant, incomplete, or irrelevant content
Contact
Knowledge Management Process Owner
Reason for Best Practice
To provide our external self-service users with current and valid Knowledge content that is comprehensive and accessible
To provide our Support teams with the information they need to solve repeat user-issues in less time
To provide our internal users with current and valid Knowledge content on group- and organizational-level practices, processes, standards, procedures, and management tasks to continuously improve services
To reduce or eliminate the time spent in rediscovering or recreating group or organizational Knowledge
To reduce on-boarding
Entities Affected by Best Practice
Knowledge Management practice owner is
responsible
for maintaining the currency of KB content
Service Owner or Group Manager is
accountable
for the user experience and the assessment of unpublished or abandoned KB articles
Subject-matter Expert, an acknowledged authority who has particular knowledge, is
responsible
for article assessment and subsequent completion or elimination of content
Responsibilities
Knowledge Management practice owner issues reports of unpublished or abandoned articles due for assessment by the Service Owner or Group Manager
Service Owner or Group Manager executes or delegates assessment to those responsible and is accountable for the completion of the task
If the person in this role lacks the technical knowledge to evaluate content, assigns assessment to the group's Subject-matter Expert(s)
Executes article assessment and (a) completes content and approves article for publication, or (b) rejects content for elimination, according to the procedure listed below under Related Documents and Tools
Subject-matter Expert maintains the accuracy and currency of a group's articles
Executes article assessment and (a) completes content and approves article for publication, or (b) rejects content for elimination, according to the procedure listed below under Related Documents and Tools
Related Assets, Links, Reports, and Procedures
55923: Knowledge Management Practice
348532: Knowledge Base (KB)
MiamiOH.edu/KnowIT
56345: Knowledge Management (KM 2.0)
TeamDynamix (TDNext)
> Tickets tab > Knowledge Base Reports > KB Currency Review (Owner/SME)
Procedure: Review unpublished or abandoned Knowledge articles
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Related Articles (4)
Best Practice: KM / Retire obsolete Knowledge articles to archive
Procedure: KM / Add public-facing content to the KB
Procedure: KM / Find an unpublished draft in the KB
Procedure: KM / Review unpublished or abandoned KB drafts
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Check out this article I found in the IT knowledge base.<br /><br /><a href="https://miamioh.teamdynamix.com/TDClient/1813/Portal/KB/ArticleDet?ID=27914">https://miamioh.teamdynamix.com/TDClient/1813/Portal/KB/ArticleDet?ID=27914</a><br /><br />Best Practice: KM / Review unpublished drafts or abandoned articles