Guide: Manage your identity at Miami

Objective

• To instruct users on how to own their identity at Miami by making sure to update personal information in Miami’s systems
• Miami University is committed to creating and maintaining an inclusive environment for students, faculty, and staff. This guide is intended to be a starting point for you to curate your Miami identity using the technological systems and services provided to you during your time with us (as long as you are associated in some way with Miami)

User

• Student, faculty, staff

Directory information and preferred name

• Policy: Student information contained in the Miami Directory
• Miami Directory / Update your info in the directory
  • Here, you can update your preferred name in the directory
  • Please be aware: Some systems are immediately updated, and some happen overnight
    • If you change your preferred name in the Miami Directory and you discover it isn’t appearing in a particular place, please report a technology inclusivity issue (Note: Wait at least one day after you change your preferred name in the directory)
  • Students: If you do not wish your families to know your preferred name or identity, change your settings in the Student Information for Families application
    • Student Account / Share your account with your parent
    • Student Account / Guide: Parents and your student's account
• Apply for graduation with your preferred/chosen name
  • When you apply to graduate, you will be asked which name you want to have on your diploma

Email aliases and UniqueID changes

• START HERE: When would I want to set an email alias, and when would I want to request a UniqueID change?
  • Setting an email alias requires fewer steps and takes less time
  • UniqueID changes require you to fully delete your old account. There is the possibility that important information will get lost in the transition (if you don’t manually transfer it to your new account)
  • However, if you want to completely get rid of the name you are no longer using, deleting your old account and requesting a new UniqueID is the option
• Students: Request email alias to match name
  • Please note: When you request an email alias, you will still need to use your UniqueID to log in to Miami systems.
• In Google Mail, you can choose which email address / email alias you send from
  • Gmail Help: Send emails from a different address or alias
  • Gmail Help: Change the name on your Gmail account
    • Note: This change will not be reflected in any of Miami’s other systems; this is simply to change the display name in Gmail
• Request a UniqueID change to reflect a preferred/chosen or changed legal name
  • UniqueID / Guide: Change your secure Miami credentials
  • Please note: Changing a UniqueID requires us to fully delete your old account. You may also need to get a new Miami ID, so please be aware of that as well

Pronouns

• To update your pronouns in Miami systems, your first stop will be the Miami Directory. From there, you can update your pronouns in other systems like Canvas and Zoom:
  • Miami Directory / Update your info in the directory
  • Set your pronouns in Zoom
  • Canvas / Add personal pronouns to Canvas instructor account
  • Canvas / Add personal pronouns to Canvas student account

Notes

• Remember to update your professors, contacts, athletic coaches, and others with this new information
• You will still need to log in to Miami systems with your UniqueID when you set an email alias
• If you choose to request a new email alias, move your important information accordingly
• If you believe that any part of this process can be simplified or improved, please report a technology inclusivity issue