Document Storage

Purpose and Overview

Miami University provides a variety of document storage solutions to meet the needs of students, faculty, and staff. These services enable users to securely store, access, and collaborate on documents from multiple devices. The primary storage solutions offered include Google Drive, Google Shared Drive, and Windows File Servers (G: Drive), each designed to support different use cases based on collaboration needs, data sensitivity, and retention requirements.

Features and Benefits

Features:

  • Google Drive: Personal cloud storage for individual files and collaboration. These files are owned by the person and follow the person. If that person leaves Miami, they are eventually deleted.
  • Google Shared Drive: Shared space for teams with persistent file ownership.
  • Windows File Servers (G: Drive): On-premises storage with access control for sensitive data.
  • Secure Access: Encrypted storage options with access control measures.
  • Cross-Platform Compatibility: Access from desktop, web, and mobile devices.

Benefits:

  • Flexible storage options for different collaboration and security needs.
  • Automatic backup and versioning for cloud-based services.
  • University-supported infrastructure ensuring data availability and compliance.
  • Integration with Miami's Single Sign-On (SSO) for seamless access.

Service Boundaries and Constraints

  • Users are responsible for managing access to their files within Google Drive.
  • Sensitive or regulated data should be stored on approved platforms with appropriate access controls.
  • Storage limits and quota increases are subject to IT review and approval.

Eligibility and Audience

This service is available to:

  • Students: For academic and personal document storage.
  • Faculty and Staff: For administrative and instructional use.
  • University Departments: For collaborative projects and secure file storage.

Getting Started and Support

  1. Choose the Right Storage: Review the comparison above to choose the right storage location for your content.
  2. Update G: file permissions: Changes are administered by the departmental IT using this request form.
  3. Request storage Increases: Submit a request via this request form.

For assistance visit miamioh.edu/itchat or contact IT Help at 513-529-7900.

Comparison of Storage Options

Feature Google Drive Google Shared Drive Windows File Server (G: Drive)
Ownership Individual Team-based Department-based
Collaboration Excellent Excellent Limited
Access Control User-managed Admin-managed IT-managed
Best For Personal files Departmental projects Secure, regulated data
Storage Limits Limited by quota Limited by request Department allocation
Access Cloud-based Cloud-based On-campus/VPN required
 
Access Filelocker Google Shared Drive Quota Increase Install macOS Map Drive Utility (NoMAD) Install Windows Map Drive Utility MUFiles: Change permissions

Service Offerings (5)

Access Filelocker
Miami faculty, staff, and students can use Filelocker to conveniently and securely share files with other people both on and off campus. Filelocker is the recommended method for sharing large files.
Google Shared Drive Quota Increase
Miami faculty and staff that are running out of space in a Google Shared Drive can request an increase in the Shared Drive's Quota.
Install macOS Map Drive Utility (NoMAD)
The attached application automatically connects to your network drives at Miami. You must be on campus and logged in to the Miami network To access network drives from a residence hall or an off-campus location, you must be connected to the Miami network through VPN
Install Windows Map Drive Utility
The attached application automatically connects to your network drives at Miami.
MUFiles: Change permissions
Faculty and staff may use this form to request changes to the permissions of files and folders in the MUFiles storage space.

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