Objective
- To provide information about the Pending Delete label in Google Drive
User
- Miami University faculty, staff, and students
Scope
- Some files and folders in Google Drive have a Pending Delete label next to the title, both within specific documents and in the Google Drive file Details window
- Pending Delete will appear on documents that have been shared with you that are owned by a Miami user whose account will soon be deleted. This includes alumni who have graduated in the last 180 days; former students who have left the University within the last 180 days; and staff and faculty who have left the University within the last 180 days
- For information about Miami accounts and when they expire, refer to Miami Account / Expiration
Environment
- 10259: Google Drive - My Drive
- 1062204: Google Drive - Shared Drive
Instructions
Some files and folders in Google Drive have a Label named Pending Delete next to the title. These files have been shared with you by someone whose account will be deleted soon.
If you want to keep this information
- Please make a copy of the file or folder by following the instructions in this Google support article: Create, view, or download a file, or
- Contact the owner of the document and ask them to transfer ownership to you (this option only applies if the person [faculty, staff, or student] has very recently left the University). Refer to: Miami Account / Expiration
If you do not need the information
- Feel free to disregard the label
Find Shared With Me files that have the Pending Delete label
- Follow the instructions in this Google support article: Find files shared with you in Drive
- Open the Advanced Search and choose Pending Delete from the Labels drop-down
- Select a person with an email address that starts with former- and determine whether the files need to be kept
- Repeat for each person with former- in your list