Objective
- To provide information for how to download data from a Miami Google Workspace account (Drive, Photos) for moving to a personal Google account
Scope
- By moving files out of a Miami Google Workspace account, users can free up space and make sure they are under quota
- See the IT Services website for more information about quotas and Google Storage limitations
User
- Students, faculty, staff, former students, retirees, emeriti
Environment
- 11357: Google Workspace for Education
- Google Takeout
Resolution
Download Google data from your Miami account
- Make sure you are logged in to Google services with your Miami UniqueID and password
- Go to Takeout.Google.com
- Select the Google products you want to export (i.e., Drive, Photos, etc.)
- It is recommended that you leave everything checked, as this will give you a complete download of all your Google data
- Select Next Step
- Select whether you want to export your data one time or once every six months
- Select how you want to receive a copy of your data
- Send download link via email is recommended, as this will allow you to save a compressed copy of your data and transfer it to any number of other services
- Choose your file type
- Zip files can be opened by most computer operating systems
- Select how large you would like your export file to be (exports larger than this will be split into separate files)
- Select Create Export
- You will receive an email with your exported archive file once Google has finished processing it. The file is then yours to do whatever you want with
Move your data to a new location
Once you have access to your Google account archive, download that file to your computer and move it to one or multiple of the following:
- A personal Google account
- An external hard drive
- Dropbox account
- Another cloud-based service, like Microsoft OneDrive
Note: You will only have access to this file for seven days. After seven days, you will need to create a new archive export.
Notes