ClassTech / Set-up for flexible instruction (hybrid course)

Objective

  • To provide general instruction on operating the classroom projection system for flexible course delivery
  • The room design is intended to provide flexible modes of instruction so that instructors can deliver the same content to the students physically in the room, synchronously attend the class remotely, and via Webex/Zoom recordings for students to get content asynchronously.

User

  • Miami University Faculty, Instructor, Student

Equipment

  • Standard technology package
  • Projection system
  • Wireless microphone

Guide & Related Procedures

  • If you need immediate assistance there is a sticker on the instructor station with details on how to obtain help.  As a fall back you can always  dial 9-7900, option 9.
    • If requesting assistance through 9-7900, stay on the line with IT Help so you can be routed to the appropriate on-campus support personnel — if you hang up, you will delay support personnel in assisting you 
  • Do NOT disconnect any tech found in the classrooms

 

When you enter the room: Setup

  1. Log in to the resident computer (instructor station computer) by moving the mouse to wake it up
  2. Once logged in, minimize the Easy Interactive Tools V4.11 app, if you will not be using the interactive whiteboard
    • Note: Some rooms do not have interactive whiteboards
  3. Locate the wireless microphone unit, which should be located in a charger located on top of the instructor station or if no charger the mic will be in a drawer or on the table top of the station
    1. Place the wireless microphone on your lapel.
      • The microphone should not touch jewellery or clothing; the lapel clip can change orientation to account for different styles of clothing
    2. Turn on the wireless microphone using the body pack
    3. Attach the body pack to your waistband or pocket before moving away from the instructor station 
  4. Click POWER on the Crestron panel to turn on the overhead projector 
  5. Turn on the Ladibug document camera; when the light is solid on the control panel, the document camera is ready
  6. Open the Ladibug software (icon should be on computer desktop)
  7. Open the "camera" app (icon should be on computer desktop) 
  8. Follow these viewing tips to ensure that shared content is visible to students:
    1. Write with a dark marker for the doc camera notations
    2. Increase screen resolution

 

Presentation mode (Resident Computer - Video Conference)

  • For documents in PowerPoint, Excel, Word, and PDF applications — not YouTube or videos

Caution: If you are on Webex/Zoom and are sharing your screen, click Picture Mute on Crestron — room attendees will not see the screen but those on video conference will continue to see your screen.

  1. Open application you will share (PowerPoint, Excel, Word, or PDF)
  2. Start Webex/Zoom and turn off camera on Webex/Zoom, if it auto-starts
    1. Webex/Zoom sharing - if using Webex to share optimize - for video and motion
  3. If using Webex in browser
    1. Select sources by clicking on Settings in the lower right hand corner:
      1. Room speakers are speakers/headphone (Realtek High Definition)
        1. Click Test button to hear test sound
      2. Microphone - Microphone Shure Mvi) for wireless microphone
      3. Camera - leave at default setting for now
  4. Click Start Meeting button
  5. Share the application (ppt, xls, doc etc)

Note:  Down side to this set up is that faculty cannot see virtual conference shared content or chat. Suggested solution is to appoint a student to monitor chat in class - you can hear questions if spoken by remote attendees, but chat will not be visible. The remote attendees should send private messages to the designated monitor if they do not want to share their question with all attendees. In addition, students attending remotely will not hear questions from students in the classroom. Faculty will need to repeat questions from the classroom for remote attendees.

 

AirMedia presentation mode

Caution: if you are using Catalina on a Mac you will need a downloaded file if Webex is not updated to WBS39.7.7 or later.

  1. Open Camera app on resident computer 
  2. Connect to laptop/tablet to AirMedia (wireless on Crestron)
  3. If using Webex you will select sources by clicking on Settings in the lower right hand corner:
    1. Room speakers are speakers/headphone (Realtek High Definition)
      1. Click Test button to hear test sound
    2. Microphone - Microphone Shure Mvi) for wireless microphone
    3. Camera - leave at default setting for now
  4. Start Meeting
  5. Share content Camera app - do not share the Screen to minimize clutter behind the Camera app
    1. Share optimize for audio video
      1. Webex shares laptop/tablet through AirMedia wireless
      2. Webex chat is not visible on overhead and instructor can monitor chat on resident computer
    2. Reverse the image using the camera icon on the Camera app to toggle between showing the screen and showing the instructor (instructor presence best practice)

 

YouTube or video presentation

Play video through Webex on the resident computer only to share the audio with remote attendees.

  1. Start Webex/Zoom and turn off camera on Webex (if it auto starts)
  2. If using Webex select sources by clicking on Settings in the lower right hand corner the (three dots in the app):
    1. Room speakers are speakers/headphone (Realtek High Definition)
      1. Click Test button to hear test sound
    2. Microphone - Microphone Shure Mvi) for wireless microphone
    3. Camera - leave at default setting for now
  3. Click Start Meeting button
  4. Open YouTube or video location
  5. Share Content option drop down
    1. Select Share Optimize for motion and video option in the box on the upper left side of the screen
    2. Check the box for Share your computer audio
  6. Share content

 

Interactive Whiteboard (Easy Interactive Tools) - Formulas/Equations

Not all classrooms have the Interactive Whiteboard

  1. Start Webex/Zoom and turn off camera on Webex (if it auto starts)
  2. If using Webex select sources by clicking on Settings in the lower right hand corner the (three dots in the app):
    1. Room speakers are speakers/headphone (Realtek High Definition)
      1. Click Test button to hear test sound
    2. Microphone - Microphone Shure Mvi) for wireless microphone
    3. Camera - leave at default setting for now
  3. Click Start Meeting button
  4. Start interactive whiteboard application 
  5. Share screen

 

Epson BrightLink Projector resources

 

Document camera (Ladibug) for Math/ Science/ Formulas/ Whiteboard

If the document camera does not respond just unplug the power cord, wait a few seconds and then plug it back in.

  1. Turn on Ladibug, if you want to share whiteboard (on instructor station or boards on the wall)
  2. Open the Ladibug app; rotate the image if needed
  3. Reference: User manual
  4. Adjust the camera and angle of the Ladibug unit to capture what you want visible

 

Before you exit the room: Power-down

  • Turn off/close AirMedia before leaving the room
  • Take off the wireless microphone
  • Turn off the microphone and place it in the cabinet (out of sight). If the room has a charger place the unit in the charger 
  • Power down the Crestron unit to turn off the overhead projector
  • Log off the resident computer (use the sign out option people icon to log out - no need to shut down the computer)
  • Plug in all unplug equipment (i.e. Interactive Whiteboard)
  • Disconnect laptop or tablet from cables
  • Follow disinfecting protocol except for the electronic equipment, which could be harmed by liquid
    • Spray the cloth and then wipe down the document camera, keyboard, mouse, Crestron panel
    • Desktop, cabinet handles and drawer pull for keyboard, white board on instructor station can be clean following the recommended disinfecting protocols

 

Using the DocCam as a WebCam

Many of the rooms do not have separate Webcams. If the room has a Ladibug it can be used as a webcam if you switch the "orientation" of the webcam.

  1. LIft up the Ladibug camera and point at instructor
  2. Open the Ladibug software if not opened (it is best practices to open this software first before opening the conference software)
  3. Select the Gear icon for settings.
  4. Select the Camera Settings
  5. Click on the Orientation until the orientation of the image is correct.
  6. To restore the Ladibug orientation for use as a doc cam, click the orientation button until orientation is correct.

 

Recording Class

In order to accommodate asynchronous students as well as to provide recordings, you can use the conference software and the Canvas to automatically record and post class.

Webex setup instructions

Zoom resources

 

Details

Article ID: 112026
Created
Thu 7/16/20 2:10 PM
Modified
Thu 11/18/21 8:56 AM
Can you resolve this issue yourself?
Yes! This is self-service with a smile.
Supported Office or Community
ADOT / LDS
eLearning (ELM)