MUprint / Guide: Email to Print PDF file creation

Objective

  • To provide guidance on creating PDF files on a variety of computing platforms for the use of sending to MUprint for printing capabilities via Email to Print

User

  • Students, Faculty, Staff

Environment

  • 10708: MUprint
    • Pay-for-Print, Pay4Print
  • 511178: PaperCut
    • Email to Print
  • 11357: Google Workspace for Education

Rationale

  • Required file format for MUprint (PaperCut) to accept print jobs
    • Email to Print requires files to be emailed in PDF format to be printed

Guidelines

macOS Print to PDF

  • Most macOS applications that allow printing use a standard print function; some include their own export to PDF function
  1. Click File in the menu bar
  2. Click Print
  3. Click PDF in the lower left and select Save as PDF
  4. Attach PDF to email

 

Windows 10 Print to PDF

  • Most Windows applications that allow printing use a standard print function; some include their own export to PDF function
  1. Click File within the program
  2. Click Print
  3. In the Printer drop-down or Select Printer dialog box, select Microsoft Print to PDF
  4. Click the Print button and save the PDF
  5. Attach PDF to email

 

Microsoft Office on Windows 10

  • There are two options to create a PDF of your document: either through the either through the Print dialog or the Export option

 

Print dialog 

  1. Click the File tab
  2. Click Print
  3. In the Printer drop-down, select Microsoft Print to PDF
  4. Click the Print button and save the PDF
  5. Attach PDF to email

 

Export

  1. Click the File tab
  2. Click Export
  3. Click Create PDF/XPS
  4. Ensure that you are saving as type PDF (*.pdf), and click Publish
  5. Attach PDF to email

 

Microsoft Office on macOS

  • There are two options to create a PDF of your document: either through the Print dialog or the Save As dialog option

 

Print dialog

  1. Click File in the menu bar
  2. Click Print
  3. Click PDF in the lower left, and select Save as a PDF
  4. Attach PDF to email

 

Save As dialog

  1. Click File in the menu bar
  2. Click Save As
  3. From the File Format drop-down, select the PDF Export Format
    • The PDF file will be saved in the same location as the Office file
  4. Attach PDF to email

 

Google Docs, Sheets, Slides from a web browser

  1. Click File
  2. Click Download, then choose PDF Document (.pdf)
  3. Attach PDF to email

Note: The option to email as an attachment (PDF) does not work. It does not attach a PDF as an attachment, but instead links the PDF from Google Drive

 

Google Drive, Docs, Sheets, Slides from an iOS device

  1. Click the horizontal ellipsis in the top-right of the document
  2. Click Share & export
  3. Click Send a copy
  4. Choose Format PDF and then click OK
  5. Choose your email application: e.g., Gmail or Mail

 

Google Drive, Docs, Sheets, Slides from an Android device

  1. Click the vertical ellipsis  in the top-right of the document
  2. Click Share & export
  3. Click Send a copy
  4. Choose Format PDF Document (.pdf) and then click OK
  5. Choose your email application: e.g., Gmail or Mail

 

Notes

  • Print functionality can differ in all applications and across platforms
  • If you anticipate or experience a disability-related issue using MUPrint report an accessibility barrier

 

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