Procedure: Faculty Workload / Administrative Functionality

Objective

  • To provide instructions for the functions a Faculty Workload Administrator has within the application

Resolution

FWL Administrators can access admin functionality by going to the Manage Faculty Workloads - Administrator page: Uploaded image

From this page, FWL Administrators can set up workload equivalents, update faculty workloads, create and edit NIAs, and update instructional activities.

 

Workload Equivalents

The Workload Equivalents page allows FWL Admins to create and edit workload equivalents and corresponding academic units, WLE minimum, threshold, and maximum values)

  1. In the search bar on the workday homepage, search for Manage Faculty Workload - Administrator
  2. Select the box Workload Equivalents
  3. To add a new workload equivalent:
    1. Click the in the top left of the table
    2. Select the Workload Equivalent Name
    3. Select the Academic Unit(s)
    4. Fill in the minimum, threshold, and maximum values for the research, service, and teaching columns
  4. To edit existing values, find the workload equivalent you need to change and edit corresponding values in the columns to the right
  5. Click Save or Cancel to exit the page

 

Faculty Workloads

The Faculty Workloads page allows FWL Admins to unlock and edit faculty WLE values 

  1. In the search bar on the workday homepage, search for Manage Faculty Workload - Administrator
  2. Select the box Faculty Workloads
  3. Select an Academic Unit; you can also select Track Type and/or Faculty
  4. If the FWL is locked and you need to make changes, click the checkbox to unlock the record and then make your changes. If you change the values and the Teaching WLE is affected, you will also need to go to Manage Instructional Activities to update the assigned teaching WLE values
    • Reminder: If you have unlocked a record and made changes, the Chair will need to resubmit the record for approval in order to lock it again
  5. Click Save or Cancel to exit the page

 

Create Non-Instructional Activity

The Create Non-Instructional Activity page allows FWL Admins to create NIAs for faculty.

  1. In the search bar on the Workday homepage, search for Manage Faculty Workload - Administrator
  2. Select the box Create Non-Instructional Activity
  3. Select the Academic Unit and the Faculty
  4. Enter the NIA values
  5. Click OK or Cancel to exit the page

 

Edit Non-Instructional Activity

The Edit Non-Instructional Activity page allows FWL Admins to edit NIAs for faculty.

  1. In the search bar on the Workday homepage, search for Manage Faculty Workload - Administrator
  2. Select the box Edit Non-Instructional Activity
  3. Select the Academic Unit and the Workload Assignment Year
  4. For each faculty that appears, use the View Details, Edit, or Delete buttons in the far right column and make changes as needed
  5. Click OK or Cancel to exit the page

 

Instructional Activities

The Instructional Activities page allows FWL Admins to edit instructional activities for faculty.

  1. In the search bar on the Workday homepage, search for Manage Faculty Workload - Administrator
  2. Select the box Instructional Activities
  3. Select the Academic Unit
  4. For each faculty that appears, update the assigned courses, intended WLE, and academic periods as needed
    • Note: If the record is locked and you need to edit the course information, go back to the Faculty Workloads page to unlock the record and then return to the Instructional Activities page
    • Reminder: If you have unlocked a record and made changes, the Chair will need to resubmit the record for approval in order to lock it again
  5. Click Save or Cancel to exit the page

User

  • Faculty Workload Administrators

System

  • 1944467: Faculty Workload Extend Application
    • Faculty Workload

 

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