The contract routing form should be used by UCM employees when a contract needs to be reviewed and signed by Miami. There are two types of contracts that should be submitted through this form: 1) a new agreement with a vendor or 2) a statement of work (SOW) with a vendor that already has an agreement with Miami.
Submitting a New Agreement
Please review the below list of contract terms and compare to your new agreement. If your agreement does not include or contradicts one of the below terms, please attempt to have your agreement modified and contact Laura Driscoll (laura.driscoll@MiamiOH.edu) before you submit this form.
- Contracting Party: Confirm that the name of the contracting party is stated as "Miami University" (not a department or school).
- Contact Information: Confirm that the full name, address, legal status (i.e. corporation, partnership, etc.) and contact person of the vendor are included.
- Automatic Renewal: Confirm that the contract does not automatically renew.
- Indemnification: Confirm that Miami does not indemnify, hold harmless, be liable to, or reimburse any other party to the contract for claims, lawsuits, damages, attorney fees, or losses incurred by the vendor in connection with the contract.
- Governing Law: Confirm that the contract is governed under the laws of the State of Ohio. The contract may be silent on this issue but in no event will another state's law govern the agreement.
- Venue: Confirm that the contract does not allow the University to be sued outside the State of Ohio.
- Understanding: Confirm that the written contract matches the verbal understanding of all parties. All terms and conditions conform to the final negotiations/agreement of the parties.
- Arbitration: Confirm that there isn’t a clause in the contract to settle disputes by final and binding arbitration.
- Confidentiality Agreements: Confirm that all nondisclosure clauses include exceptions regarding disclosures as required by law including the Ohio Public Records Act.
- Vendor Signature: Confirm that the contract has been signed by the vendor.
- Review: Confirm that you have reviewed the entire agreement and are comfortable with all terms.
Submitting a Statement of Work
Please review the below list of contract terms and compare to your statement of work. If your statement of work does not include or contradicts one of the below terms, please attempt to have your agreement modified and contact Laura Driscoll (laura.driscoll@MiamiOH.edu) before you submit this form.
- Contracting Party: Confirm that the name of the contracting party is stated as "Miami University" (not a department or school).
- Contact Information: Confirm that the full name, address, legal status (i.e. corporation, partnership, etc.) and contact person of the vendor are included.
- Agreement Reference: Confirm that the statement of work references the underlying agreement. This language should be similar to the following: This Statement of Work (this "SOW") is a part of and incorporated into the Services Agreement made by and between Miami University, a body politic and corporate established and existing under the laws of the State of Ohio; and Vendor Name (the "Agreement").
- Terms: Confirm that the statement of work does not include terms and conditions. All terms and conditions should have been agreed to in the underlying agreement.
- Vendor Signature: Confirm that the statement of work has been signed by the vendor.
- Review: Confirm that you have reviewed the entire agreement and are comfortable with all terms.