Room and Event Scheduling

Introduction

Miami University provides centralized tools and support for reserving classrooms, meeting spaces, and event venues across campus. This service helps ensure appropriate use of campus spaces while supporting the logistical needs of classes, meetings, and events—from small group gatherings to large conferences. 25Live is Miami's enterprise room scheduling platform although some departments use google calendar resources or other tools for specific rooms under their control.

Capabilities,Benefits & Constraints

Capabilities:

  • Online reservation system for academic and non-academic spaces
  • Scheduling of classrooms, auditoriums, meeting rooms, and select outdoor spaces
  • Support for recurring bookings, special events, and one-time requests
  • Coordination with Facilities, Catering, and IT as needed for event setup

Benefits:

  • Streamlined planning: Easily find and reserve suitable spaces through a centralized system
  • Improved coordination: Helps departments and event planners align on space, resources, and timing
  • Transparency: Users can view space availability and booking status online
  • Support-ready: Scheduling tools are integrated with support services for AV, furniture setup, and more

Constraints:

  • Availability of rooms varies by building and department ownership
  • Academic course scheduling takes priority over events in instructional spaces
  • Some locations have limited public access or require special approval
  • Requests may be denied if policies on use, capacity, or timing are not met

Eligibility and Audience

This service is available to:

  • Faculty and staff for academic and administrative scheduling

  • Students for meetings, events, and student organization activities

  • University departments and approved external partners for official events

Note: Room availability and approval processes may vary depending on the location and type of request.

Cost

  • No charge for using the Room and Event Scheduling System.
  • Use of some spaces include a charge (e.g., Armstrong Student Center, Shriver Center)

How do I get started?

Make a reservation request at http://www.miamioh.edu/roomsched (sign in with your MiamiOH credentials for full menu of options)

Visit the Frequently Asked Questions (FAQs) in our 25Live KnowledgeBase

Need Help? 

For assistance, contact IT Help at 513-529-7900 or initiate a chat session via Miami IT Chat

 
Room and Event Scheduling

Service Offerings (1)

Schedule an Event
Reserve an appropriate classroom or event space for ongoing or single events.