Travel / Checklist: International travel and equipment registration requirements

Objective

  • To provide information regarding certain conditions for which registration is required for anyone carrying a laptop or any electronic on international travel
  • To provide information regarding certain conditions for which registration is required for anyone carrying software, unpublished or published knowledge, unpublished data or technology, scientific equipment, published material, or restricted information, technology, or data on international travel

Contact

  • Sue McDowell will help you with the registration process, if you meet any of the conditions on the checklist (below)

Scope

The requirements for registering electronic equipment are approximately as follows:

  • Any University-owned item, including a laptop or smart device, with a purchase price higher than $2500
  • Anyone visiting (or passing through) China, Hong Kong, Macau, Russia or Venezuela

Pre-trip checklist

Prior to international travel or collaboration with non-US persons domestically or internationally, determine the following:

  • An Electronic Export Information (EEI) filling is required when shipping or hand-carrying University-owned items (including laptops and smart devices) that fall into one of the two categories:

  1. The total cash value of the item(s) is higher than $2,500, or
  2. The items are destined for China, Hong Kong, Macau, Russia, or Venezuela, regardless of the item(s) cash value
  • If anyone in your party is carrying:
    • A Miami-issued laptop and/or smart device that meet the above criteria
    • Tools of the trade or equipment that meet the above criteria
    • Encrypted software that includes the source code or object code
    • Unpublished technical insight and knowledge that has publication restrictions
    • Data or technology not yet published that has publication restrictions
    • Chemicals, biologicals, scientific equipment, etc.
    • Blueprints, drawings, and schematics that have publication restrictions
    • Restricted information
    • Restricted technology or data at “closed” conference or meeting (a meeting that is not open to all technically qualified members of the public)

 

If any of the above applies, contact Susan McDowell at mcdowes2@MiamiOH.edu at least one week prior to your travel to complete registration.

 

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