Responsibilities: Change and Continuous Improvement Committee (CCIC)

Purpose & Scope

  • The Change and Continuous Improvement Committee (CCIC) is accountable for the approval, prioritization, and scheduling of discretionary IT projects
  • The scope includes and is limited to the four application development teams and the BI team, all within the IT Services Solution Delivery department

Responsibilities

  • The voting CCIC members perform the following activities:
    • Serve as a single point-of-contact between their area of representation (e.g., division) and Miami's IT project governance process
    • Compile and provide initial triage for IT project requests made by people in their area
    • Sponsor and/or represent requests to the CCIC committee
    • Accountable for the project request details, e.g., business case, payback-period calculations, etc.
    • Vote on whether to modify the portfolio to include new/changed requests
    • Suggest and promote alternate sequencing, etc., in the project portfolio

Membership

  • Members are typically at the AVP/Senior Director level of the organization, and are typically the top technology leader in the area of representation. When an existing CCIC member steps down, informal evaluation of the divisional need and potential replacement candidates is conducted and a replacement is selected by the chair. 
    • Brad Grimm, Finance & Business Services
    • Brian Henebry, IT Services
    • Drew Davis, Student Life
    • Duane Drake, Enrollment Management & Student Success
    • Lindsay Carpenter, Academic Affairs
    • Rick Page, ASPIRE; Intercollegiate Athletics; Office of Institutional Diversity & Inclusion; Office of Research and Innovation; President’s office; University Communications and Marketing
    • Tim Jones, University Advancement
  • The Manager/Director of Project & Portfolio for IT Services is the non-voting chair of the committee
    • The current chair is Jeffrey Toaddy

Cadence

  • The team meets over Zoom once per quarter
  • A newsletter covering the same material and offering the opportunity to call a vote is sent each month that the team does not meet

Tools & Resources

 

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