Install or update a driver for a network printer in Windows

Issue/Question

  • How do I install a driver for a network printer in Windows?
  • Could you send me instructions on how to update a print driver?
  • Every time I try to print, I am told to download a driver
  • I received this error: Do you trust this printer? Windows need to download and install a software driver from this printer
  • My printer will not print, and shows a status of offline — others can print to it
  • I need to restore the printer driver on my University computer

Environment

  • 10409: Departmental Printing (ComDoc/MOM devices)
  • Software: University-owned Computers
  • 10668: Active Directory (AD)
  • Computing: Windows

Rationale

  • Faculty and staff can install and update drivers for networked printers on University-owned and -managed Windows computers

Resolution

  • To install a driver for a networked printer, your Windows computer must be joined to the Active Directory
  1. Open the Start menu 
  2. Select Devices and Printers
  3. If you are installing a driver for a new network printer, skip to step 5
  4. If you are updating a driver for a printer that's in use, you must remove the printer from Windows
    1. Right-click on the printer name
    2. Select Remove Device from the drop-down
  5. Click the Add a Printer link at the top of the Devices and Printers window
  6. Click the The printer I want isn't listed link
  7. Select Find a printer in the directory, based on location or feature and click Next
  8. In the Find Printers search box, enter the three-character department abbreviation for the printer you want to install
    • If you do not know the department abbreviation, search for the building abbreviation. When using a building abbreviation, enter an asterisk before and after the three-character building code (e.g., *HYT* or *RDB*
  9. Click Find now
  10. Select the printer you want to install from the search results
  11. Click Ok to install print queue and appropriate driver
  12. When installation is complete, click Next
  13. If you want to make this printer your default printer, select the Set as default printer check box
  14. Click Finish to complete the installation

 

Notes

  1. If your options are grayed out, contact IT Help at 513-529-7900 to request assistance
  2. Provide the following information:
    • Printer brand and model 
    • Your location, including building name and room number
    • Your UniqueID and contact information

 

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Details

Article ID: 10705
Created
Wed 1/13/16 1:54 PM
Modified
Thu 3/14/19 7:05 PM