Purpose and Scope
To formalize a department policy to ensure accountability and proper use for all Physical Facilities employees issued an iPad.
Policy
All iPads issued to Physical Facilities Department employees are the property of Miami University and should be used for official business only. iPads must be physically secured by employees when not in use to prevent theft. All iPads should be locked with a six-digit passcode to prevent theft of data. Reasonable steps should be taken by employees to protect iPads from unnecessary damage outside of normal wear and tear.
Procedures
iPad Issuance: iPads will be issued to employees that have a specific business need for their use. Final determination of the business need for iPad issuance rests with the Associate Vice President – Facilities Planning and Operations.
Proper Use: iPads are to be used for official Miami University business only. Any personal use is prohibited.
iPad Storage: All iPads are to be returned to their charging station at the end of each work day. If the employee does not have a designated charging station, iPads should be secured in a locked office or other secure area, such as a locked cabinet.
Home Use: Use of Miami University issued iPads at home is strictly prohibited unless an employee a.) has a need to work from home that requires iPad use and b.) the employee has the permission of his or her supervisor to take the iPad home.
iPad Malfunction and Damage: Through the course of normal business use, iPads may malfunction or become damaged. If an iPad stops working properly or becomes damaged, employees should report this to their supervisor immediately so that the iPad can be fixed or replaced. An employee is not responsible for the cost of iPad repair or replacement so long as the employee has followed all of the procedures within this SOP.
Six-Digit Password: It is the responsibility of IT Services to track and store all iPad six-digit pass codes. Employees are required to supply their six-digit pass code to the TSS Support Staff in IT services when requested. This allows IT Services to perform necessary maintenance and updates when the iPads are not in use.
iPad Responsibility: It is the responsibility of the employees to follow all iPad procedures as outlined in this SOP. Supervisors are directly responsible for the enforcement of and their employees’ compliance with this SOP.
Revision History