Photo Roster / Enter grade corrections

Objective

• To provide instruction on submitting a grade correction of final grades for your students

• 10328: Photo Roster
• 10304: myMiami myCourses

1. Visit MyCourses
   • The list of classes assigned to you in myMiami is updated every 24 hours
     • If you do not see a class listed that you are assigned to teach, contact the course coordinator for your department
2. After selecting the term for the desired course, click the Photo Roster link under the Action column
   • Link is available for the last five academic years; for assistance changing a grade older than five years, contact the Registrar’s Office by email at Registrar@MiamiOH.edu
3. Select the G icon to the left of the student name to open a new window with the student information
   • The current grade in the course will display
4. Select the new grade from the drop-down list
5. Select the reason for the grade change from the menu
   • If the new grade is a grade of F, IU or U, you will be prompted to fill out the information regarding attendance. You must enter either never attended or a last date of attendance that falls within the course dates
   • If a grade is being changed from a temporary grade (N. IU, IG, IUY, IGY, S or U) to a final grade, you will see the updated grade immediately on the photo roster
     • Both the student and the instructor will receive an email that a change has been made to the grade in the course
   • If the grade is being changed from a final grade to a new grade, it must go through an approval process; once the grade change has been approved at the divisional level, the instructor will be able to see the updated grade on the photo roster.
     • Emails will be sent to both the student and the instructor after it has been approved
     • If a correction to a grade is denied, only the faculty member will receive an email
6. Click the Submit request button at the bottom of the page to save your grade entry
   • Return to the class roster to change any other grades in the course, if necessary

Notes

• To enter grades for a particular CRN (Course Reference Number), you must be assigned as the instructor of record for that course for the selected term
• Certain courses, such as zero credit labs, are not gradable — you will receive a message that tells you Section is NOT gradable
• The grade change application will not be available for any term during academic standing review at the end of every semester or term
• Only grade changes that are older than five academic years or are supplemental grades will be accepted on a paper form
• The G icon will not display while a grade is waiting for approval from the divisional office
• Academic standing may take up to three days to be updated, pending review in the Office of the Registrar
   
• For additional information about class rosters and the Photo Roster app, contact the University Office of the Registrar by phone at 513-529-8703 or by email at Registrar@MiamiOH.edu