Self-Service Data Analytics Overview

Tags tableau

Overview

Clients have been using Tableau to perform data analytics on divisional data. These analyses are typically focused on rapidly-changing, highly specialized, or otherwise non-enterprise business questions. Tableau is very powerful but getting started is easy relative to OBIEE, our enterprise BI solution, which requires its own dedicated IT team and is focused on enterprise questions.

Tableau Creator licenses are purchased directly by participating departments, allowing individuals in those departments to create and maintain data analyses and visualizations.

IT Services maintains a Tableau Online environment and resells Viewer and Explorer licenses to departments that have Tableau Creators who wish to share their visualizations with data-consumers and decision-makers.

Details

Self-Service Analytics vs Enterprise BI

Enterprise BI, underpinned by OBIEE, is used all across Miami by faculty and staff. Analyses and visualizations are added to OBIEE by a dedicated IT team. This team focuses on enterprise-level questions such as:

  • Calculating class profitability
  • General ledger information
  • University-wide HR information

Self-Service Analytics, underpinned by Tableau, is used at Miami in a number of departments. Tableau is popular because it is easy to begin using, and can join together different kinds of data sources for use in a given analysis. Analyses and visualizations are created in Tableau by individuals holding Creator licenses purchased directly from Tableau. IT Services maintains a Tableau Online environment and resells Viewer and Explorer licenses to departments wishing to share what Tableau Creators have made with decision makers. Self-Service Analytics can focus on anything; examples include:

  • Models that help us select the incoming class
  • Visualizing how scholarship dollars are allocated
  • Profit and Loss statements by dining hall
  • Analysing food waste in the dining halls

These two services may eventually converge, but for the next several years they will remain separate.

Who may use it?

  • Staff (primary audience)
  • Faculty and Students (please contact Jeffrey Toaddy to discuss academic use)

Cost & Tableau license types

Tableau has a detailed comparison of the license types:

Creator

For those who need to configure connections to new databases and other data sources, and/or configure heavy data prep activities. (E.g. Finance Director)
$630/year (purchased directly from Tableau)

Explorer

For those who will make new calculated fields, new visualizations, statistical analysis, etc., to manipulate the data and make new insights to share with others. (E.g. Budget Analyst)
$397.00/year (resold by IT Services)

Viewer

For those who need to see and interact with existing data in order to make business decisions. (E.g. Retail store manager)
$188.67/year (resold by IT Services)

How do I get started?

Use the green Submit Request button to get started.