Project Portfolio Management (Value Engineering) Process

Body

Statement of Best Practice

The purpose of Project Portfolio Management (Value Engineering) is to oversight of the Project Portfolio and participate in the selection of project work taken on by IT Services for the benefit of the University; and to provide leadership reporting of activity and status of projects in the portfolio.

Provide defined repeatable, auditable, scalable processes in how projects requests are evaluated
Follow standards to manage the project requests, track and report progress, and determine dispositions
Provide transparency to clients through visibility into requests statuses, risk, and issues
Effective communication with stakeholders through partnerships and collaboration
Set and manage expectations of all participants to ensure that the process results in successful outcomes
Make informed decision by utilizing appropriate resources (team, requester, Client Engagement leads, subject-matter experts) to make decisions about the technology request

Contact

Assistant Director, IT Process and Planning: Bob Black
Process Owner: Kent Covert
Process Sponsor: Brian Henebry

Roles and Responsibilities

The project portfolio process at our current maturity blends many of the activities and roles traditionally included in Business Relationship Management process.

Client Engagement Liaison: COMPLETE ENTRY
Changes and Continuous Improvement Committee:
IT Investment Committee:
Value Engineering Committee:

	Portfolio	CE Process Owner	IT Leadership Team	CE Team	Client	VE Team	VE Process Owner	VE LT Sponsor
Client Engagement		A	C/I	R	R/C/I
Project Request initiation(intake)	C	A	I	R/C	R	I	I	I
Client Request Intake Review	R/A	C	I	R	R	C	A	I
Value Engineering Process	C	I	I	C/I	C/I	R	R	A
Business Case Prep (for ITIC/CCIC)	R/A	I	A	C/I	C/I	C/I	C/I	C/I

Process Policies

TBD

Definitions

Project: see project management process
Project request: Formal submission of a potential, future project for evaluation and consideration