Google Drive / Create or delete a Shared Drive (Team Drive)

Objective

• To provide instruction on creating or deleting a Shared Drive (aka Team Drive)

Environment

• 10259: Google Drive 
• 1062204: Google Drive - Shared Drive
  • Team Drive

Rationale

• Google Shared Drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device
• As of May 15, 2023, students are no longer able to create Shared Drives.
• Faculty and staff retain the ability to create Shared Drives, and may invite students to participate in those drives.
• Faculty advisers for student organizations may create a Shared Drive for their charges.

Resolution 

Create a Shared Drive

1. Go to your Miami Gmail account
2. Log in with your Miami UniqueID and MUnet password
3. Select the Google Apps menu (looks like nine squares arranged in a larger square)
4. Select Drive from the Apps menu
5. On the Google Drive page (defaults to My Drive), click Shared Drives from the menu on the left
6. With Shared Drives selected, click the New button  
   • Or right-click on Shared Drives and click New Shared Drive...
7. Follow the on-screen prompts to create your Shared Drive

Delete a Shared Drive

If you created the Shared Drive

1. If necessary, open the Shared Drive member list and remove the other manager-members
2. In the Shared Drive directory, right-click the name of your Shared Drive
3. In the pop-up menu, select the Delete Shared Drive option
4. In the confirmation window, click the Delete Shared Drive button
5. Poof!

If you did not create the Shared Drive

1. Open the Shared Drive
2. Check the member list, which is located in the banner, just under the name of the drive
3. Ask the first person listed — the creating manager — to delete the Shared Drive

Notes

• Go to the Google Learning Center for more information on Shared Drives
• Google provides end-user instruction and support documentation for Google Drive                 
  • Browse Google Drive Help site for everything you want to know about using this popular service
  • Check the Google Status Dashboard for the current performance status of this service