Google Calendar / Manage room calendar viewing permissions

Objective

• To provide instruction on modifying viewing permissions for a room calendar in Google Calendar when:
  • You have a room calendar for which anyone can see the details of events scheduled — you want details to be visible only to a select group of people

Environment

• 10257: Google Calendar 
  • Room Calendar
• Events & Room Scheduling

Resolution

• Note: You cannot set room calendar viewing permissions without creating custom settings for each person; however, you can edit specific user permissions

1. Click the three dots to the right of a calendar and choose Settings and Sharing
2. Click Share with specific people in the left navigation pane
3. To the right of the user email address under Permission Settings, choose the drop-down tab
4. Make the appropriate selection from one of the following
   • See all event details (default)
   • Make changes to events
   • Make changes and manage sharing
   • See only free/busy (hide details)
5. Click Save
6. Users with whom you shared the calendar will receive an automated email informing them of the permissions change

Notes

• Google provides up-to-date end-user instructions and support documentation for the Google Calendar app
  • Browse the Google Calendar Help site for everything you want to know about using this app
  • Check the Google Status Dashboard for the current performance status of this service