Support Guide: SACM / IT Services Asset Currency Review

Body

Objective

  • Annual Currency and Review Guidance for the Department of Information Technology Services Inventory
  • We need a manual inventory review process because the management systems, such as MECM, JAMF, intune, and Crowdstrike, that handle patches, policies, security etc do not have complete information about the equipment deployed to each of us
  • This includes all Primary/Secondary equipment on campus or at your home for remote work 
  • Not all equipment is managed by these systems or are not checking into these systems because they are rarely used or have been stored away. Nonetheless, we are responsible for the lifecycle of those devices until they are properly disposed

Scope

  • End Users (Owners) use a TeamDynamix desktop to assist in reviewing their University-owned device
  • The Dashboard has a report of equipment issued to you, the UIT Inventory Review has step-by-step instructions on how to complete
  • This Knowledge Base article has the same basis for reviewing as the dashboard
  • Data is reviewed and updated if a consumable by the Process & Planning owner; devices that are not a learning space component, have not synced with TDX from MECM/JAMF >6 months and have not been reviewed will be moved to a Missing Status
  • Individuals are responsible for reviewing consumable inventory yearly
  • Using your TeamDynamix dashboard, review your end user assets annually

User

  • Department of Information Technology Services End Users of University Assets

Environment

  • 10374: TeamDynamix (TDX) 

Procedure

  1. From your TeamDynamix login, initiate the Dashboard called UIT Inventory Review by selecting the left-hand side drop down arrow
  2. Follow Annual Review Instructions on Dashboard