Body
Purpose
The purpose of this Miami University Physical Security Standard is to provide guidelines for the secure storage of electronic equipment belonging to Miami University that is awaiting recycling. This standard aims to prevent unauthorized access, theft, and damage to the equipment.
Scope
This applies to electronic equipment owned by Miami University that store data and are no longer in use and/or awaiting recycling.
Standards
Secure Storage Area
All electronic equipment awaiting recycling must be stored in a secure area. This area should be locked and only accessible to authorized personnel using a card swipe.
Inventory Management
An inventory of all equipment awaiting recycling should be maintained. The inventory should include details such as the type of equipment and serial number.
Access Control
Access to the storage area should be strictly controlled. Only personnel who have a legitimate need to access the equipment should be granted access.
Auditability and Accountability
The storage area access should be logged and time stamped to detect unauthorized access. All access to the storage area should be logged for audit and accountability purposes.
Disposal
When equipment is ready to be recycled, it should be disposed of in a secure and environmentally friendly manner. All data should be securely wiped from storage devices before they are recycled or by the recycling vendor with positive confirmation from the vendor that it will be done.
Standard Compliance
Adherence to these procedures is subject to MUPIM 19.2: Miami University Responsible Use of University Computing Resources.
Standard Review
This standard will be reviewed annually or as needed to ensure it remains relevant and effective.