Identity & Access / Guide: Affiliation Codes

Objective

  • To provide information about affiliation codes assigned by RapidIdentity and MU IAM Portal

User

  • Application Operations
  • Help Desk
  • EMSS
  • HR 

Environment

  • 1388733: RapidIdentity
  • 908729: MU IAM Portal

Directory

Primary Affiliation

Primary Affiliation refers to the primary classification that a user maintains in IT systems at Miami University. A user may hold multiple affiliations, but will only have a single Primary Affiliation. There are multiple identity systems that manage affiliations; RapidIdentity, IAM Portal, and Student Information for Families (FERPA Management System). Each system is responsible for collecting data about an individual, evaluating the information, and creating/updating accounts based on the data. 

 

RapidIdentity-managed Primary Affiliations

Primary Affiliation is derived from a priority list in RapidIdentity. The following list is a collection of affiliations that RapidIdentity is responsible for managing. Each affiliation is listed with information about the entitlements that are applied and whether the affiliation is included in the genservok group that manages access to most university computing resources. 

                       
Affiliation Code Open
LDAP		 Active
Directory		 CSGold Google TDX WAS Web
Directory		 Listserv genservok Wi-Fi & VPN
Faculty FAC Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
Staff STA Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
Emeriti SME Yes Yes No Yes Yes Yes Yes Yes Yes Yes
Retiree RET Yes Yes No Yes Yes Yes Yes Yes Yes Yes
Graduate Student GRA Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
Undergrad Student UND Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
Lifelong Learning LLL Yes Yes Yes Yes Yes Yes Yes Yes No Yes
Enrollment
Eligible Student		 EES Yes No No Yes Yes Yes Yes No No No
Alumni ALU Yes No No Yes Yes Yes Yes No No No
International Student INT Yes No No No Yes Yes Yes No No No
Courtesy COU Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
Accepted ACC Yes No No No No No No No No No
Student Employee STE Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
Previous Student N/A No No No No No No No No No No
                       

MU IAM Portal–managed Primary Affiliations

MU IAM Portal is used to manage Community and Entity affiliations. The following is a list of Primary Affiliations that MU IAM Portal manages with entitlement information:

                     
Affiliation Code Cohort Open
LDAP		 Active
Directory		 CSGold Google TDX WAS Web
​​​Directory		 Listserv
Community COM Rec Sports Community Yes No Yes No No Yes No No
    Mini U Staff Yes Yes Yes No No Yes No No
    Tri-Health Yes Yes No No No Yes No No
    Cincinnati State Yes Yes Yes No No Yes No No
    Campus Services Center Yes No Yes No No Yes No No
    Dining Services Yes Yes Yes No No Yes No No
    Chartwell Yes Yes Yes No No Yes No No
Entity ENT   Yes Yes No Yes No No No No
                     

Student Information for Families (FERPA Management System)–managed Primary Affiliations

Student Information for Families (FERPA Management System) is used to manage the Family affiliation. The following is a table of entitlements assigned to affiliations managed by the FERPA App:

                   
Affiliation Code Open
LDAP		 Active
Directory		 CSGold Google TDX WAS Web
​​​Directory		 Listserv
Family FAM Yes No No No No No No No
                   

Secondary Affiliations

Secondary Affiliations are additional user classifications that Miami University applies to users in order to easily identify membership to a group. Secondary Affiliations can also provide additional access to computing resources. The following is a list of Secondary Affiliations: 

     
Affiliation Code Purpose/Description
Classified Staff CLA Applied to Staff members with a position that is flagged as Classified from Workday
Unclassified Staff UNC Applied to Staff members with a position that is flagged as Unclassified from Workday
Instructor INS Applied to any member that does NOT have the Faculty affiliation, but is teaching courses
Lifelong Learning (Non-Credit) LLN Applied to any member that qualifies for Lifelong Learning, but is taking a non-credit course
Admitted ADM Applied to any Accepted student that has confirmed and has been admitted
              

Note

  • If the user qualifies for an affiliation, RapidIdentity and MU IAM Portal should only assign one Primary Affiliation. A user may hold multiple affiliations, but only one will be considered Primary Affiliation

 

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